Complaining About the OBS
Dissatisfaction with our conclusions
We aim to provide you with sufficient opportunity to state your side of the story and to provide
us with any new information or evidence you may have.
If you are unhappy with our conclusions on your dispute, there are procedures
that you need to follow to take the matter further. These will be set out in detail in our report to you.
If you are not happy with the outcome of your case, you do not have to accept
the decision - and if you do not, our decision does not affect your legal rights. You are still free to go to court
instead. If we have issued a formal provisional or final recommendation report on the matter, then you may also ask
the Ombudsman to consider your complaint and make a determination. Even after that, you may apply to have the
Ombudsman's decision reviewed by one of the retired judges on the review panel.
Dissatisfaction with our decision as to jurisdiction
Our Terms of Reference, which
are approved by our Board of Directors, tell us what matters we can or cannot deal with. Although the Ombudsman cannot
extend our jurisdiction, he alone can make the final decision whether a matter falls within our jurisdiction or not.
He has drawn up guidelines explaining how we should apply the Terms of
Reference in this regard. If you are unhappy with our decision in this regard, you need to make a submission in
writing to the Ombudsman setting out clear reasons for why you say we were wrong in failing to deal with your case.
Please make sure you have read our Terms of Reference before you make
such a submission.
Dissatisfaction with our service
If you are unhappy with the service we have provided - for example, if you
think we have:
- treated you rudely or unfairly;
- failed to explain things properly; or
- caused unreasonable delays;
then let us know. We take complaints about our service very seriously.
If we get things wrong, please tell us so we can try to put them right. This
also helps us to improve our service in future.
First, please ask the staff member you are dealing with to sort out the
problem. If you are still not satisfied, refer your complaint to the staff member's manager. You can do this by
telephone - or in writing, if you prefer.
The manager will try to sort out the problem as quickly as possible. Usually,
things can be sorted out at this stage. If you are still dissatisfied, please write to the Ombudsman personally,
setting out your concerns.
Please note, this procedure only applies if you are dissatisfied with our
service. If you are dissatisfied with the conclusions we reached about your complaint, you need to follow the steps
explained under the heading "Dissatisfaction with our conclusions"
We aim to send you a full response within ten working days.
If we cannot do this because of exceptional circumstances, we will let you
know what is happening and when you can expect a full response.
If our investigation shows that your complaint about our service is justified,
we will tell you how we will sort out the problem. If applicable, we will also tell you what we will do to make sure
the mistake does not happen again.
You may contact the Ombudsman at:
Or E-mail email@example.com with the
subject: "Service Complaint" and your case reference number.